Rockridge Soccer Club has a mandatory volunteer requirement. If your child participates in soccer, your family must either fulfill the club volunteer requirement or buy out the requirement for $100.
We have been working very hard to structure our organization so the volunteer commitments are very manageable. We recognize and respect that people have very limited free time. Each family is expected to provide 6-8 volunteer hours per season.
Listed below are the age group club volunteer responsibilities. The Rockridge Club will expect the team manager, team volunteer coordinator or in their absence the head coach to provide an accurate list of volunteers to the club volunteer coordinator at the fall and spring season coaches meeting.
Once a family fulfills a club requirement than their volunteer requirement is satisfied. Families with more than one player only need to fulfill one volunteer responsibility.
Head Coaches, active assistant coaches, team managers and team volunteer coordinators are exempt from fulfilling additional volunteer roles.
In an ideal scenario each team will have one head coach, an active assistant, a team manager and a team volunteer coordinator.
An Active Assistant fully participates in all team practices, has the appropriate coaching license, is registered with CYSA and cover game in the absence of the head coach.
The Team Manager coordinates the administration of the team. Although appreciated we are no longer considering snack coordinators or uniform coordinators as fulfilling the club volunteer requirement.
Team Volunteer Coordinator MANDATORY POSITION
Prior to the season the team volunteer coordinators provides a list of specific volunteers to the Club Volunteer Coordinator. During the season, the team volunteer coordinator acts as a liaison between the team and the club. If the Club has a field day they volunteer coordinator will be responsible for ensuring their team’s field volunteers participate. The volunteer coordinator for each team will be responsible for tracking whether that team's families fulfills their responsibilities. Among other things, the volunteer coordinator will be tracking to see if that team's refs have fulfilled their obligation. At the end of the season, the team volunteer coordinator will send another spreadsheet to the Club Volunteer Coordinator reporting on the success or failure of that team in filling its volunteer duties. *** Team player passes will not be issued until the list of team volunteers are emailed to the club volunteer coordinator.
An ideal breakdown of team volunteer responsibilities are:
- One head coach
- One active assistant
- One team manager
- One team volunteer coordinator
- Minimum of one referee. Prefer two
- One PCA coordinator
- Remainder are club level volunteers who will either participate in the Annual Celebration (U10), Picture Day (U8)Volunteers, JLYSL Tournament Volunteers (U10 and above) or as field maintenance volunteers.
ALL TEAMS
FIELD MAINTENANCE (Fall and Spring season)
U8 – U19 team families who do not volunteer for any other team or club volunteer role will be required to participate in two field days per season. Each team volunteer coordinator needs to ensure that half of the parents participate in the spring and the other half the fall season.
Depending on need we will spend one day prior to the season and possibly another day at the end of the season repairing damage to the fields. Typically you will be assigned to maintain the field where you practice. You will be tasked with filling in holes, picking up trash, spreading seeds, etc.
ALL TEAMS
PCA TEAM COORDINATOR (Fall season)
One PCA volunteer per team. These volunteers will have attended a PCA workshop and participated in a team parent meeting each year where they explain appropriate sideline behavior prior to the season at the team meeting. During games they monitor team parent behavior to ensure appropriate behavior is exhibited.
ALL TEAMS
TEAM REFEREE
Each team is responsible for providing at least one referee who will cover a minimum of four games. There is a growing concern over the officiating of games and the behavior of the coaches and spectators. The best scenario would be to have two referees per team that work as a team. Two referees are less likely to miss calls and the built in support of a partner referee creates a more rewarding experience for the referees. Referee for U10 and older teams must earn either a grade 8 or grade 9 license.
U8 TEAMS
PICTURE DAY VOLUNTEER (Fall season)
U8 teams are required to provide two volunteers per team for the annual picture day. The volunteers will work with the photography company facilitating picture day. Volunteers will herd the teams through the process, man the sign up desks, etc…
U10 TEAMS
ANNUAL CELEBRATION (Fall season)
The U10 teams are responsible to host the annual soccer celebration. Every team will provide two dinner volunteers that will become actively involved in the planning and implementation of this event. The volunteers will be involved in either the event set up, decorating, coordinating entertainment, ticket sales or event hosts.
U10-U14 TEAMS
JLYSL TOURNAMENT VOLUNTEERS (Fall Season)
Every team that participates in the end of season Jack London Class IV tournament will be required to provide two volunteers. These individuals will be assigned to various tasks during the tournament weekend.
CLUB ADMINISTRATION
The following is a list of the Club Officers. If your child enjoys soccer and you would like to fulfill your volunteer requirement at the club level we encourage you to inquire about a club officer position.
We have been working very hard in the past year to structure the club administration to ensure the volunteer commitments are manageable.
FYI: Club officers are allowed to select their practice days and times prior to the general practice lottery. If you have a tight schedule this perk alone may be worth volunteering as a club officer.
** There are other ways that a family can fulfill their volunteer requirement. At any given time there may be special projects at the Club level where a
Club President:
Year round commitment
Responsible for the administration of the club
Busiest prior to fall season @ avg. 4 hours per month
Jack London League Representative
Year round commitment @ avg. 2 hours per month
Club Treasurer:
Year round commitment @ avg. 2 hours per month
Head Registrar: (paid position)
Fall and Spring season commitment
- U8 Boys coordinator
- U8 Girls coordinator
- U10 Boys coordinator
- U10 Girls coordinator
- U12 Boys coordinator
- U12 Girls coordinator
- U14 coordinator
- U16-19 coordinator
** @ 20-40 hours prior to fall season over @ four weeks
Coaches Coordinator
Responsible for scheduling and implementing coaches clinics.
Becomes involved with in season coaching issues
Seasonal responsibility – 20 hours per season
Referee Coordinator:
Responsible for seasonal referee game coverage
Responsible for scheduling and implementing referee clinics.
Becomes involved with in season referee issues
Seasonal responsibility – 20 hours per season
JLYSL RSC Disciplinary Committee Representative
Represents our club at disciplinary committee meetings.
As needed.
JLYSL Tournament Coordinator
Responsible for coordinating RSC Field volunteers for the annual Jack London Tournament.
Volunteer Coordinator:
Responsible for coordinating team volunteer coordinators and tracking that each team’s volunteer responsibilities are met. The club volunteer coordinator holds the team volunteer coordinators responsible for providing volunteers for the various club projects and events.
Seasonal responsibility – @ 20 hours per season
Picture Day Coordinator:
Responsible for coordinating picture day and photo distribution
Responsible for coordinating picture day volunteers
Fall season responsibility @ 10-20 hours
Annual Dinner Coordinator:
Responsible for coordinating RSC Annual Dinner
Fall season responsibility @ 10-20 hours
Field Coordinator:
Responsible for representing RSC at the Jack London Field Committee
Ensures RSC has adequate field space and permits.
Practice Field Scheduler:
Responsible for facilitating and implementing annual practice field lottery.
U6 Commissioner:
Responsible for U6 micro soccer program
U8 Commissioner:
Responsible for coordinating pre-season seminar/clinics and in season implementation of the program.
Seasonal commitment @ avg 2-4 hours per month with most time required prior to the fall season.
U8 Match Secretary:
Responsible for U8 game schedule.
League Age Group Match Secretary
Responsible for scheduling league wide games for a particular age group.
- U10 Boys Match Secretary:
- U10 Girls Match Secretary:
Webmaster
As needed year round responsibility @ avg. 2 hours per month
